Frequently asked questions

General information

The summit is being held from May 29-31, 2019.  The opening plenary will be on May 29, 2019. Some side events may occur before or after the Summit.

The main events and workshops will be held in downtown Ottawa, Canada, at the Shaw Centre located at 55 Colonel By Drive, K1N 9J2. Some side events will be held at other locations in the Ottawa area. Please visit the side events page for further information.

Information on how to get to Ottawa or the venue can be found in the Travel to Ottawa section.

Yes. Please refer to the Accommodation section for a list of hotels and discounted room rates.

Transportation for attendees is not being arranged. Ottawa is an easy city to get around by foot and by public transit. Please refer to the Travel to Ottawa section for more information.

Yes, a reception will be held for all participants after the Opening Ceremony on May 29 and Closing Ceremony on May 31. Coffee, lunch, and refreshments will be provided on May 30 and 31. Please consult the individual event agendas for more information.

Attendee badges will be available to be picked up at the Registration Desks in the Shaw Centre from Monday May 27 to Friday May 31. The exact location of these desks will be updated at a later time. Make sure you have valid photo identification (e.g. passport for international attendees, driver’s license for Canadians) in order to receive your badge.

If you have a general inquiry please contact: summit@opengovpartnership.org.

If you have a questions regarding the agenda or session management please contact: sessions@opengovpartership.org.

Registration

Yes, most side events will require their own registration process. Please contact sessions@opengovpartnership.org regarding the process.

Only OGP Government Points of Contact (POC) will be invited to participate in POC Day. OGP POCs will be contacted directly about the agenda and pertinent logistical information.

Only representatives of civil society organizations are encouraged to attend Civil Society Day as capacity may be limited. If capacity is met, criteria will be made available to prioritize attendance.

Yes, non-OGP countries are allowed to register to attend the Summit.

Participation in the summit is free of charge.

Summit program information

Following the call for proposals, the Summit program will be released in spring 2019.

The deadline for the call for proposals for participation in the summit as a session organizer or speaker has now closed.  We are in the process of reviewing proposals through the agenda-building process.

If you are planning to host a side event in Ottawa or elsewhere before or during the Summit, please let us know.

If your session is selected, you will be contacted by the summit organizers in early March via email. Please note that we expect the selection process to be very competitive. We will only contact session organizers that have been selected. The selected proposals will be announced publicly on our website by the end of March.

Yes, you will still need to register for the summit.

Yes, some sessions, including the opening ceremony and main plenaries, will be live-streamed.

Translation will be provided in English, French and Spanish, during the opening ceremony, closing ceremony, and select sessions.

A reception will be held for all participants after the Opening Ceremony on May 29 and Closing Ceremony on May 31. Coffee, lunch, and refreshments will be provided on May 30 and 31. Please consult the individual event agendas for more information.

Visa processes and guidelines

Certain summit attendees will need to apply for either a temporary resident visa or an Electronic Travel Authorization (eTA), depending on your country of citizenship, to travel to Canada. United States citizens traveling on a U.S. passport are exempt. Other exemptions are listed on our website. Find out if you need a visa or an eTA for your trip to the Summit.

Summit attendees can apply for a visa online or on paper through the Visa Application Centre (VAC). Canada does not have a visa office in every country so it is important that you visit the website of the Canadian visa office responsible for processing your visa application. Note that you may have to travel to an alternative location to apply for your visa or to submit biometrics. Review options for applying for a visa to Canada.

You can submit your paper visa application and provide your biometric at the same time at any Visa Application Centre. VACs are commercial service providers authorized by Canada to provide specific services to applicants, such as helping applicants fill out forms, serving as a collection point for applicants to provide biometrics, and securely sending applications and passport to the visa office. VACs do not process visa applications and have no decision-making authority.

Find a Visa Application Centre.

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to apply as soon as their registration is confirmed to ensure they receive the visa in time.

Check processing times (updated weekly) for your country to determine how early to apply.

Please note that processing times are calculated in calendar days. Processing times do not include the time it takes to send an application between a VAC and the IRCC office, or the time you need to provide your biometrics.

Please consult the application guide and corresponding visa checklist. You must include all required documentation. Failure to include all the necessary information and supporting documentation may result in a refusal.

If you are applying for a visa to Canada for the first time, you may be required to provide biometrics (your fingerprints and photograph). You only need to give your biometrics once every 10 years. Review instructions for providing biometrics.

Please indicate that you need an invitation letter when completing your registration application. Visa letters will be issued on a rolling basis after your attendance is confirmed. There will be a delay between registering, receiving confirmation of your attendance, and receiving your invitation letter.

The Immigration, Refugee and Citizenship Canada Special Event Code for this event is 19TBCS.

In the visa application, you will be asked to provide information about the person(s) or institution(s) you intend to visit during your stay in Canada. This includes the name of the person(s)/institution(s), relationship you have to the person(s)/institution(s) and their respective address(es). This information will be communicated to you through the visa invitation letter.

The cost of a visa is $100 CAD. If you are a first-time applicant, you may also need to provide biometrics, which cost $85 CAD.

If you are eligible, please apply for an eTA. The cost of an eTA is $7 CAD.

If you need travel support to attend the summit, please indicate “Yes” for “Do you require travel support?” when you complete your registration. There are a limited number of travel scholarships available to support the participation of civil society at the Summit. The last date to request travel support is March 31. For more information, please refer to the criteria for assigning travel support from the OGP Support Unit.

The OGP Support Unit will review applications on a rolling basis. The deadline to request travel support is March 31, 2019. As we usually receive more requests for travel support than can be accommodated, we are unable to respond to every request.

Notifications for individuals selected to receive travel support will be sent by April 19, 2019. For any questions regarding travel support, please contact travelsupport@opengovpartnership.org.

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